Administrative Assistant

Kent School is an international private school located in Niagara Falls, Ontario. Position Profile: The purpose of the School Administrative Assistant is to assist with the smooth operation of the school alongside the in-school administrators.
Hiring Organization: 
Canada Kent School
Niagara Falls, Ontario
The duties of the School Administrative Assistant will vary depending on the needs of the school. Directly Reports To: School Principal and Director of International Indirectly Reports To: President Duties and Responsibilities: Without restricting the generality of the purpose above, the School Administrative Assistant shall perform such duties and responsibilities as may be assigned including but not restricted to the following:  Perform receptionist duties: greet visitors and parents, answer their questions and direct them to appropriate offices and meeting rooms; answer the telephone, ascertain the nature of the caller’s business; provide information or direct inquiries, as required.  Perform various computer, word processing, typing responsibilities and written communication skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports.  Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties.  Operate computer-based programs for accounting, student and personnel information.  Enter/maintain data and generate reports in the student information system, accounting and administrative system, as required by the Principal.  Perform the financial functions required to maintain school financial records. This can include petty cash distribution, record keeping, and global budget information under the general supervision of the Principal.  Complete purchase orders for office and school supplies for authorization, check orders received and distribute to appropriate staff, and maintain an inventory of office supplies.  Relay information using varying medium to staff, students, division office & the general public.  Be knowledgeable about and supportive of administrative procedures and directives.  Deal tactfully with staff, students, parents and the public.  Respond to requests for transcripts of marks or for a record of previous attendance at the school, as directed by the Principal.  Follow up on student attendance and absentees by phone.  Make appropriate provisions to arrange and track Substitute Teacher, casual Educational Assistant’s, buses, and drivers for extra trips as required by the Principal.  Distribute student messages, as required.  Schedule parent-teacher interviews and assist with school functions, as required.  Provide minor first aid as required.  Where applicable complete online submission and maintenance of records at Saskatchewan Learning for students in regards to entry/withdrawal/suspension; registration of classes for teachers and students; mark submission at semester end; printing transcripts for proofing and making necessary corrections  Assign lockers to students, as directed by the Principal.  Distribute and collect textbooks, as directed by the Principal.  Broadcast announcements over the public address system, if required.  Supervise classrooms for a short period of time, if a teacher is called from the class.  Supervise students at recess breaks, as assigned by the Principal.  Engage in lifelong learning with respect to training, in-services and courses of study.  Conduct oneself in a manner appropriate to an educational institution that provides services to
Required Education, Knowledge, Qualifications and Experience:  College Diploma or Associate  Entry level position with zero to one year office or administrative assistant experience  Advanced knowledge of business English, spelling and punctuation.  Knowledge of basic accounting practices.  Demonstrated knowledge in the operation of office equipment, such as the following: multi-line telephone, photocopier, fax, computer, printer, laminator.  Demonstrated knowledge of office methods and procedures used in maintaining an office.  Proficiency in the operation of computers, word processing applications and additional software comparable to those currently used in the school division.  Minimum keyboarding speed of 50 wpm. Required Skills and Abilities:  Superior interpersonal and communication skills, both verbal and written.  Excellent listening skills and ability to carry out directions in a timely manner.  Excellent time management skills, including punctuality.  Ability to work as a team player with Principal and staff.  Ability to work independently with minimum supervision.  Ability to prioritize multiple demands and manage time.  Ability to maintain strict confidentiality relative to school division operations.  Ability to deal effectively with a broad range of members of the public,
Base Salary: 
$14.50 to $15.50
Employment Type: 
Additional Information: 
How to Apply Please email cover letter and resume to:[email protected]