Optimum MediSpa

Drafting letters, emails, and other communications
Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner, based on priority of subject mater
Opening, dating, and properly sorting mail
Preparing and maintaining physical and electronic files
Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
Uploading documents to various platforms
Organizing office
Preparing, completing and updating forms and documents
Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
Photocopying, printing, scanning and faxing
Scheduling and calendar management
Performing occasional errands
Other duties, as assigned and required by management
An elderly relative lives in the house, but the assistant will not have to provide any personal care. However, the assistant might need to assist with:

Opening doors for the PSW’s and calling agency to schedule times of service
Warming up premade meals in the microwave or serving cold meals from the fridge
Tracking and booking appointments

Job Location

St Catharines

Qualifications

One year minimum of office administration experience
Competence in Microsoft Office (Word, Excel, etc.) and comparable documents in Google Workspace (Docs, Sheets. Forms, etc.)
Strong organizational skills
Ability to understand importance and maintenance of a high level of confidentiality
Strong communication skills, both written and verbal
Excellent time management skills - ability to handle multiple responsibilities, meet deadlines, prioritize tasks and manage workload appropriately
Willingness to work in a smoke-free environment
Diploma in office administration or other related field, e.g., business, health care office administration an asset
Driver’s licence and access to vehicle
Criminal Record and Judicial Matters check issued within the past year
Strong typing skills, typing test at www.typing.com will be required

Base Salary

$20/h - $25/h

Apply Now
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