Administrative Assistant
Ministry of Transportation Division: Transportation Infrastructure Management Division/Standards and Contracts Branch
Administrative Assistant
Organization:
Ministry of Transportation
Division:
Transportation Infrastructure Management Division/Standards and Contracts Branch
City:
St Catharines
Language of Position(s):
English
Job Term:
1 Permanent
Job Code:
08OAD - Office Administration 08
Understanding the job ad - definitions
Posting Status:
Open Targeted
Job ID:
237870
Apply Online
View Job Description
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Play a key role in supporting the team that shapes Ontario's transportation infrastructure.
As an Administrative Assistant with the Ministry of Transportation's Standards and Contracts Branch, you'll provide essential administrative services in a dynamic, technical environment that impacts thousands of bridges and structures across the province.
About us:
The Ministry of Transportation (MTO) is committed to maintaining a safe and efficient transportation network across Ontario. The Standards and Contracts Branch develops and maintains the policies, procedures, guidelines, and standards that govern the design, construction, and rehabilitation of transportation structures, including bridges and large culverts.
With an inventory of approximately 2,800 bridges and numerous other structures, the Branch ensures consistency, quality, and innovation in structural engineering.The Structures Office consists of three specialized groups:
1. Bridge Design and Standards – Establishes design criteria and updates standards.
2. Bridge Management and Rehabilitation – Oversees asset management and structural rehabilitation strategies.
3. Foundation Engineering – Provides geotechnical expertise for safe and stable foundations.
Together, these groups totaling approximately 60 team members, support the integrity and sustainability of Ontario's transportation infrastructure.
What we offer:
•Professional Growth: Access to learning opportunities, skill development, and career advancement within public service. Learn about the Administrative Career Pathway in Ontario Public Service.
Job Location
St. Catharines
Responsibilities
About the job
In this role, you will:
• provide administrative support services in a technical engineering environment
• provide word processing services and compose routine correspondence
• prepare reports and presentations
• greet visitors and respond to inquiries
• maintain information within electronic and hard copy filing systems
• work effectively within an administrative support team
Qualifications
What you bring to the team
Administrative Knowledge and Skills
You can:
• apply knowledge of administrative practices.
• greet visitors and answer, screen and redirect phone calls to appropriate staff or business unit.
• use arithmetic and knowledge of financial processes to calculate employee attendance.
• reconcile expenditures related to expense claims, purchasing card statements, purchase orders/invoices.
Interpersonal and Communication Skills
You have:
• customer service skills to work effectively with other staff.
• the ability to compose routine letters from verbal or written instructions.
• the ability to assess confidentiality of information to avoid improper release or disclosure of information.
Organizational and Coordination Skills
You can:
• arrange and coordinate conferences, meetings, make appointments and travel accommodation arrangements.
• manage and prioritize own workload to meet urgent deadlines.
• identify and resolve discrepancies.
Computer and Documentation Skills
• You have knowledge of computer applications, such as: Word, Excel, PowerPoint and Database software
• You can prepare and track correspondence, charts, tables, graphics, spreadsheets and presentation materials.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
Base Salary
Salary: $26.92 - $31.31 Per hour* *Indicates the salary listed as per the OPSEU Collective Agreement.
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario’s Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
Additional information
Address:
- 1 English Permanent, 301 St Paul St, St Catharines, West Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad – definitions
Category:
Administrative and Support Services
Posted on:
Monday, December 15, 2025
Note:
- Less qualified applicants may be considered on an underfill basis.
- E-MT-237870/25
How to apply:
- You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.
Remember:
The deadline to apply is Monday, January 5, 2026 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario’s Human Rights Code .
Adjoint administratif; adjointe administrative
Organisme:
Ministère des Transports
Division:
Division de la gestion de l’infrastructure de transport/Direction des normes et des contrats
Ville:
St Catharines
Langue du ou des postes:
anglais
Conditions:
1 Permanent(s)